One page per machine: what it works, how to set it up, how to use it, common mistakes, and a short captioned video of your staff.
QR codes on your gym machines
Members scan a code on a machine and get a short page showing how to set it up and use it, with a video of one of your staff. Below that is a list of the PTs at your gym who specialise in that area, with a button to get in touch with them.
It opens in the phone's browser, so members don't need an app or an account. You can update it yourself, and you can see how often each code is scanned and how many enquiries each PT gets.
Seated leg press
Legs, beginner friendly
45 seconds, captions on
Getting set up
- Seat back so your knees sit at roughly 90 degrees
- Feet flat, hip width, middle of the plate
- Start light, release the safety handles, push through your heels
PTs who specialise in this
S
SamLower body strength, knee rehab
EnquireJ
JoBeginners
EnquireGuidance written and checked by our qualified staff. If anything feels painful, stop and ask a member of staff.
Why gyms might want this
New members don't know how to use the kit
Plenty of people won't ask. They stick to the machines they know, copy someone else, or stop coming. Staff can't be next to every machine.
Existing QR codes go to the manufacturer
A lot of machines already have a code on them, but it opens generic content about that model. It says nothing about your gym and doesn't mention your trainers.
Members don't know which PT to ask
Most members don't know who covers what. If your PTs are self-employed and rent space, a steady flow of enquiries helps them, and helps you keep good trainers.
The big chains have their own apps
The big chains pay for their own apps and exercise guides. This gives you something similar for a fraction of the cost, using your own staff.
A map of the gym floor
A simple floor plan showing every machine, area and code, so someone can find their way round before they walk in.
- Tap any machine on the map to open its page
- Changing rooms, toilets, water and the first aid point marked
- Quieter areas and quieter times shown for people who'd rather not be watched
- Step-free routes for wheelchair users
- A code at reception opens the map with "you are here"
- A plain list of every machine and area, for screen readers and anyone who finds maps hard
You can send the map link to new members before their first visit. When you move kit, you update the map in the same admin page as everything else.
What's on each page
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Machine pages
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Area pages
Codes for the free weights, cables, stretching area and studio, plus one at reception for new members covering inductions, quieter times and who to ask.
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PT list
The PTs and staff who specialise in that area, with a photo, a line about who they work with, and a button that sends an enquiry to them or the front desk.
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Easy to read
Large text, captions on every video, plain language and no login, so it works for disabled members and people who are nervous about the gym.
Running it
Updating it
You or your manager can change PT details, swap a video or edit the advice without contacting me. If a trainer leaves, you remove them in a minute.
Moving machines
Each code is linked to a spot in the gym. If a machine moves or gets replaced, you change where that code points and nothing needs reprinting.
Scan figures
A short monthly summary of scans per machine and enquiries per PT, so you can see what's being used and whether it's bringing in PT work.
Privacy
No member accounts and no advertising trackers. Scan counts are anonymous. Enquiries go straight to the gym or the trainer, and a privacy notice is included.
How it gets set up
1
Visit
I come round, walk the floor with you, sketch the layout for the map, and we pick which machines and areas to start with.
2
Filming
A session at a quiet time with your staff and PTs. Phone footage is fine. Your qualified staff write or check the advice.
3
Codes go up
I build the pages, print hard-wearing codes and fit them, then test them on the gym floor, including where signal is poor.
4
Review
After a few weeks we look at the figures, fix anything that isn't working, and decide whether to cover the rest of the gym.
Looking for a first gym
I'm looking for one independent gym in South Tyneside or nearby to try this first. That gym gets it at a reduced price in return for honest feedback, access to the figures, and permission for me to write it up as an example.
Questions
Do members need to download an app?
No. The code opens a web page. There's nothing to install and no account to make.
Our machines already have QR codes. Why add more?
Those usually go to the manufacturer's generic content. Yours show your staff, your advice and your PTs. Both can sit on the same machine.
Who is responsible for the exercise advice?
Your qualified staff write or check it, and you approve it before it goes live. I build and run the system. Every page tells members to stop and ask staff if something feels wrong.
What if a PT leaves or a machine moves?
You change it yourself: remove the trainer, or point the code at the new machine. No reprinting.
Does it work for self-employed PTs who rent space?
Yes. Each trainer can have their own enquiry button, and the monthly figures show how many enquiries each one got.
How much does it cost?
It depends on the size of the gym and how many machines you want covered. After a visit you get a fixed price in writing for setup, plus a monthly cost for hosting, updates and the figures.
Arrange a visit
Tell me your gym's name, roughly how many machines you have, and whether you work with PTs.
Or email contact@ki-ki.co.uk.